Lesson 26: Inspecting and Protecting Workbooks
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Introduction
Detected on File Open: Most of the time, the corrupted files are detected when Excel attempts to open a file. When excel file is corrupted, it will display corruption and repair warnings like: “Excel cannot open the file“, because the file format or file extension is not valid. Verify that the file has not been corrupted and that the file. Call an AppleScript file from a VB macro in Office 2016 for Mac. Applies to: Excel for Mac PowerPoint for Mac Word for Mac Office 2016 for Mac. The AppleScriptTask command executes an AppleScript script file located outside the sandboxed app. The following code shows how to call AppleScriptTask from VB. When you save files to disk on your Mac, OS X will include a number of metadata information along with the file, which programs and services such as the Finder might use to sort and search for items. If you need to look at any of this metadata for a file, then there are several ways you can do so. Excel 2016 automatically keeps a running list of the last 25 files you opened in the Recent Workbooks list on the Open screen when the Recent Workbooks option is selected under Places. If you want, you can have Excel display more or fewer files in this list. To change the number of recently opened files.
Before sharing a workbook, you'll want to make sure it doesn't include any spelling errors or information you want to keep private. Fortunately, Excel includes several tools to help finalize and protect your workbook, including DocumentInspector and the Protect Workbook feature.
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Optional: Download our practice workbook.
Watch the video below to learn more about inspecting and protecting workbooks.
Document Inspector
Whenever you create or edit a workbook, certain personal information may be added to the file automatically. You can use Document Inspector to remove this information before sharing a workbook with others.
Because some changes may be permanent, it's a good idea to save an additional copy of your workbook before using the Document Inspector to remove information.
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To use Document Inspector:
- Click the File tab to access Backstage view.
- From the Info pane, click Check for Issues, then select InspectDocument from the drop-down menu.
- You may be prompted to save your file before running Document Inspector.
- Document Inspector will appear. Check or uncheck boxes, depending on the content you want to review, then click Inspect. In our example, we'll leave everything selected.
- The inspectionresults will appear. In our example, we can see that our workbook contains comments and some personal information, so we'll click Remove All on both items to remove this information from the workbook.
- When you're done, click Close.
Protecting your workbook
By default, anyone with access to your workbook will be able to open, copy, and edit its content unless you protect it. There are many different ways to protect a workbook, depending on your needs.
To protect your workbook:
- Click the File tab to access Backstage view.
- From the Info pane, click the Protect Workbook command.
- In the drop-down menu, choose the option that best suits your needs. In our example, we'll select Markas Final. Marking your workbook as final is a good way to discourage others from editing the workbook, while the other options give you even more control if needed.
- A dialog box will appear, prompting you to save. Click OK.
- Another dialog box will appear. Click OK.
- The workbook will be marked as final.
Marking a workbook as final will not prevent others from editing it. If you want to prevent people from editing it, you can use the Restrict Access option instead.
Challenge!
- Open our practice workbook.
- Use Document Inspector to check the workbook and remove anything it finds.
- Protect the workbook by Marking As Final.
- When you're finished, your workbook should look something like this:
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